Team Coordinator & Administrator

careers / Team Coordinator & Administrator
Full Time – Christchurch, New Zealand

At Media Suite, we have a wide range of clients, but we specialise in meaningful public sector work which will enable society (and government) to adapt in a fast-changing world. We create systems and software to solve challenging and meaningful problems in various domains. If you’re up for a challenge and want to be surrounded by awesome colleagues who care deeply about what they do, you’re looking in the right place.


We are on the hunt for a highly organised Team Coordinator & Administrator to support our Business Development & Account Management Team. Ideally you’ll have a solid business administration background and a passion for contributing to excellent customer experiences and keeping your colleagues coordinated & efficient. We also need someone willing to examine where we can improve, who loves taking care of detail and enjoys learning new things. You’ll need to be highly collaborative, able to work effectively both independently and within a team.  We believe this is a full-time role, but if you’re an incredible candidate in need of part-time hours (30+ per week), we’re open to discussion.  


About you:

Whatever your background, you will definitely need to be: 

  • fundamentally self-motivated;

  • incredibly organised with outstanding attention to detail, numerically, verbally, and in writing;

  • the possessor of impeccable written and spoken english;

  • ability to work unsupervised demonstrating independence and drive;

  • comfortable with a range of client-facing communications such as phone calls & emails, greeting and welcoming partners and other external stakeholders;

  • happy providing administrative support to keep the team coordinated and efficient; 

  • comfortable with technology, using it, supporting it and learning new things;

  • curious and inherently motivated by review, feedback and improvement;

  • able to work both independently and collaboratively;

  • willing to go the extra mile to make our partners & stakeholders happy;

  • be flexible and highly adaptable to ever changing priorities;

  • able to pick up new things quickly and take ownership;

  • great at working to deadlines and juggling competing priorities;

  • excellent at wrangling people and information to keep our internal teams on track

  • competent compiling statistics/ data for report creation;


Some of the practical day-to-day things you can expect to be doing:

  • answering phones, meeting & greeting our clients and building strong relationships with them;

  • acting as the internal and external gatekeeper for the team;

  • collating financial information and reporting;

  • coordinating meetings, taking minutes, prepare task lists/outcomes reports, & chasing actions to be completed;

  • ensuring  your team is thoroughly prepared for meetings; 

  • designing, maintaining and updating folders/file systems to record team meetings, initiatives etc;

  • helping the team to track their goals and targets;

  • making sure client feedback is sought, communicated and actioned;  

  • Managing our CRM;

  • supporting key members of the team with their organisation and administration needs;


Skills, Experience & Education:

You will definitely have relevant professional experience. We don’t want to prescribe what that experience might look like but it would be advantageous if you had  at least 3 years business administration under your belt. Experience supporting a Sales function would be advantageous, as would experience with a Software or Technology business. We encourage you to write us a covering letter telling us who you are, why you’d be a great fit for this role, and what you bring to the table.


About us:

We cherish our culture, so every hire we make is carefully considered. If you’re tempted to join the Media Suite team, be sure to read on and make sure we’re aligned.


We are a team of curious-minded people who support each other, hold robust debates and don’t mind helping each other move house on the weekend. We thrive on challenges, we view our successes (and failures) as opportunities for growth, and we never, ever want to stop learning. We value mindset over skill set and we believe the team is more powerful than the individual.


Our employment philosophy is simple. We look for the right people and then do what it takes to get them on board and keep them around. We invest in the right people to help realise their potential.


We are an equal-opportunities employer, we don’t just accept our differences, we celebrate our diversity and grow through sharing our unique experiences and perspectives. We are wholeheartedly committed to creating an inclusive environment that offers each of us the chance to thrive.


What we offer:

  • An awesome team to work with;

  • A place to grow;

  • Interesting clients & varied projects;

  • Competitive remuneration;

This role will be based in our Christchurch office, so being based in New Zealand with the right to work here is key.


If you have made it this far and are still interested, please upload your CV and cover by hitting the 'apply now' button. 


Applicants for this position should have NZ residency or a valid NZ work visa.


(no recruiters please)

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